Venue Guide – Frequently Asked Questions (FAQs)
Below, We’ve included some questions and answers you may find useful when planning your event with our hire products.
If your question is not answered below, feel free to Contact Us.
Booking Process – FAQs
From first contact, to saving your date – The booking process.
Arrange a personal tour of Dalswinton Estate.
Bookings essential – we check your event date availability!
We will show you the Estate and the marquee and discuss how we run the venue, drinks and catering.
Pay the required deposit to save the date!
Arrange a meeting with us and your caterer to discuss your event in detail
Arrange a meeting with us and Alasdair Knight (BQA Events) to discuss your event in detail – menu options, personalised drinks packages etc.
We take a £500 payment towards your catering cost at this point.
Arrange a complimentary menu tasting.
On payment of your catering deposit we will then arrange a complimentary menu tasting.
At this point your menu selection will be discussed and confirmed.
Venue – Frequently Asked Questions
Venue Timings, Access and Frequently asked questions!
What parts of the Estate can I use on the day of my event?
Attached is a map showing the area we are delighted for you to use. The Loch and it’s surrounding area
is very much a feature of Dalswinton. Please feel free to encourage your guests to walk around the Loch
and visit the replica steam boat, which was the first steam boat to sail in Britain. There are fantastic
locations for photographs throughout the woods, lochside and walled garden.
Whilst we want you to feel at home unfortunately we have to be a little bit strict with a few things;
We politely ask that you respect the privacy of those living on the Estate by staying within the above
mentioned areas. It is vitally important that the neighbours and residents are respected at all times, to
this end we would ask:
• The ‘Big house’ and it’s gardens are private and this is respected at all times. We are happy for
drone footage of the Estate to be taken but not of the main house.
• Parking is only in designated parking areas, not in front of the main gates or along the drive, and
that you follow any instructions provided by our parking staff.
• All vehicles on the estate must adhere to the 10mph speed limit to ensure safety of everyone,
particularly children and animals.
What time can I access the marquee on the day of my event?
You have exclusive use of the marquee and grounds from 9am on the day of your event. If you would
like to reserve the day before from 9am, for a small fee, for setting up then this can easily be arranged.
What time do all guests have to leave the Estate?
We ask that carriages are booked for 12.30am (prompt). We have found that booking coaches for all
your guests to climb aboard works the best and takes the hassle out of making sure everyone gets in the
When do I have to take away all of my belongings, flowers etc?
Either yourselves or your florist must remove all of your flowers by 9am the morning after your event.
(if your wedding is on a Saturday we can confirm a later time on the Sunday subject to availability.) If
neither yourself or florist is able to return to do this we charge a fee of £150+VAT to clear everything
away for you, including signs/personalisation etc and you can collect this at a later date. Unfortunately,
flowers cannot be stored.
Can I have Fireworks?
Unfortunately not, due to our neighbours and the animals on the estate we are unable to allow
Can we put candles on the tables?
Yes, of course! You can hire all of your candles from ourselves!
When will the marquee arrive and be taken away again?
We aim to be as flexible as possible with every client and the install/removal will depend on where and when your event takes place. If you are using a venue where the marquee is using their car park then they probably want it installed the day before and removed the day after.
If the marquee is in your garden and you want to do a lot of the decorating yourself then it can be installed a few days before. We are always happy to leave the marquee in place for a day or so after the wedding for another informal get together which is becoming very popular.
How is the marquee heated?
Most marquees are heated using indirect heaters which sit outside and blow warm air through ducts and are thermostatically controlled. We can include heating in our quoted price and therefore we adjust the number of heating units supplied dependent on the size of marquee, time of year and weather forecast thus ensuring that a marquee can be adequately heated at any time of year.
How is the marquee lit?
A variety of lighting effects are available – please ask for our latest Finishing Touches Brochure. We include basic lighting as standard but can provide a range of lighting effects including dimmable fairy light canopy, uplighters, cream chandeliers, festoon lights and flood lights all from our own stock.
What about access to water and toilet facilities?
Access to water is normally required for use by the caterer and sometimes if a luxury toilet trailer is required; however this can be as simple as running a hose from a local water supply and putting a tap on the end.
We don’t own toilets but have many years experience so can make the arrangements on your behalf. If budget allows or weddings are in the colder months then it can be wise to have the toilet trailers housed within the marquee. This area can be a simply marquee roof or can be fully finished as an integrated part of the function area.
What about marquee decoration?
Standard finish for a wedding marquee is a wooden floor, windows, doors, softly pleated ivory lining, lighting and heating (with a carpet being down to personal choice). After that the additional decor opportunities are endless. Please see our Finishing Touches Brochure!
We recommend our fairy light canopies and some sort of hanging floral decoration – floral rings, long wooden planks/truss, why not a clear roof!
How much can you expect it to cost?
We are often asked “how much is a marquee wedding?” but it is impossible to answer this question. Each marquee is individually priced dependent on size required, internal finish, associated equipment and location. However, with a few basic details a quotation can be supplied very quickly.
Very often it can be possible to secure some special deals either early or late season. Thanks to email it is very quick and easy to supply a quotation so anyone considering a marquee wedding should ask us for a quick marquee wedding quote to get an indicative price.
What are your top tips for couples on deciding if a marquee is right for their day?
Assuming that financial implications are not a barrier then a marquee is right for your day if:
You have a special place in your life and want to get married there.
You want a venue that can be completely tailored to your wishes and style
You would love to become involved in all aspects of venue theming and design, furniture options, ancillary services – all choices not necessarily available at a hotel venue (a good marquee company will gladly assist you with this).
You want to have the flexibility to change the size of your function space as your plans evolve
You have confidence in your marquee supplier e.g. respond to enquiries quickly, are happy to answer any number of questions, have previous experience and are happy to supply referees.
What style of marquees are available?
We have a range of marquee types. Pole, pagoda and clear span frame marquees. Our Queensberry Pole marquee is our speciality and is just beautiful for weddings, stunning peaked roofs, fully panoramic walls, wooden main poles and endless decoration options.
Our Clearspan allows us to go on other surfaces than grass and allows us to use the clear roofs and hang a little bit more from the roofs – both marquee types have their benefits and are personal preference!
Will we need a separate electricity source?
Our lighting and heating requires very little electricity and this can normally be drawn from a nearby building/house. However, depending on the catering requirements, a generator may be required.
Within our quotations we always allow to undertake any necessary power distribution.
How do I know what size to order?
We have many years experience of sizing wedding marquees and we like to ensure that there is enough room to accommodate all guests throughout the day/evening in case the weather is inclement and everyone is inside at all times.
Through discussions about guest numbers for both day and evening and an understanding of what the marquee is to be used for e.g. ceremony only; ceremony then drinks, dinner, dancing; dancing only, we can work out how much space will be required.
We would normally recommend that the dance area is kept clear throughout your event so that it can be used for the ceremony, or drinks reception, or buffet layout. Using the whole area for dining and clearing furniture for dinner afterwards can leave space very tight if the weather is particularly bad and may have an effect on the guests enjoyment of the wedding.
Clear window walls – Can you take the sides off the marquee?
We offer clear PVC windows and are what we call “panoramic” as they are a full square panel to maximise the view.
You can unhook the walls and fold back – allowing guests to wander in and out of the marquee and create a through draught if a particularly hot day. We can also put a second door unit on the marquee if required.
What should I expect in a standard marquee package?
Our standard package would include the marquee (sized to suit), floor (again style to suit the site), formal doors, pleated ivory lining, basic lighting – from this package you choose the furniture and lighting and any other decorations you require to personalise your marquee!
Are there other upgrades available?
There are a variety of upgrades available to the internal finish e.g. dance floors, a range of chandeliers, Fairy light Roof Canopy, LED Uplighters, carpets, stages, wooden cartwheels and hanging floral rings.
More major upgrades would be the inclusion of additional function areas e.g. a separate ceremony area/marquee, chill-out areas, night club area.